NALS of Michigan Bylaws, Page 3

ARTICLE V. MEETINGS AND VOTING

SECTION 1. Members.

A. An annual meeting of the members, known as the Annual Meeting and Educational Conference, shall be held during April or May of each year. The place of the annual meeting shall be determined by vote of the delegates at the annual meeting at least two (2) years previous thereto.

B. Call. The President of this Association shall issue a call to the annual meeting of this Association at least sixty days prior to the annual meeting by publishing it in the state publication or by including it in the President's report at the Winter Meeting and Educational Conference. 

C. Delegates. Each local chapter may select up to three (3) delegates and three (3) alternate delegates to represent the chapter at the annual meeting.

D. Quorum. A majority of the selected and certified delegates shall constitute a quorum for the transaction of business at the annual meeting.

E. Voting.

1. Proxy. There shall be no proxy voting. At the annual meeting each chartered chapter shall have three (3) votes provided three (3) chapter members who are certified delegates or alternate delegates are present.

2. Preferential. There shall be preferential voting allowed at the annual meeting when voting for scholarship or bids for future annual meetings.

SECTION 2. Board of Governors.

A. Regular Meetings. The Executive Committee shall fix the time for not more than three (3) meetings of the Board of Governors for the ensuing year, not to include the annual meeting. Written notice of the time and place of such meetings shall be given by the Executive Secretary at least thirty days prior to the time set for each meeting.

B. Special Meetings. Special meetings may be called by or at the request of the President, the majority of the Executive Committee, or a majority of the members of the Board of Governors. Written notice of special meetings, setting forth the time, place and purpose of the meeting, shall be given by the Executive Secretary at least two (2) weeks prior to the date set for such meeting.

C. Waiver of Notice. Any member of the Board of Governors may waive notice of any meeting, and attendance of a member at any meeting shall constitute a waiver of notice of such meeting.

D. Mail Vote. The Board of Governors may vote by mail on any matter whatsoever.

SECTION 3. Executive Committee. The Executive Committee shall:

A. Meet upon the call of the President prior to the Board of Governors meeting at a time and place to be determined by the President. Special meetings of the Executive Committee may be by call of the President or a majority of the Executive Committee. Notice of any special meeting, either written or oral, shall be given by the Executive Secretary at least ten days prior to the date set for such meeting and shall include the time, place, and purposes of such special meeting.

B. Mail Vote. The Executive Committee may vote by mail on any matter whatsoever.


ARTICLE VI. OFFICERS, NOMINATIONS AND ELECTIONS

SECTION 1. Officers.

A. The elected officers of this Association shall be President, President-elect, First Vice President, Second Vice President, Executive Secretary, and Treasurer. The immediate past president will also serve as an officer of this Association in an ex officio capacity.

B. The appointed officer of this Association shall be the Parliamentarian. Appointment shall be by the President subject to the approval of the Executive Committee.

C. The President-elect shall take office at the end of the annual meeting and shall serve for a term of one (1) year or until a successor is elected. The President-elect shall be elected by the delegates at the annual meeting and automatically become President following the next annual meeting of this Association. Any nominee for President-elect shall have served at least two (2) years within the last five (5) years as an elected state officer immediately prior to such nomination.

D. The remaining officers shall be elected by the delegates at the annual meeting of this Association. They shall take office at the end of the annual meeting and shall serve for a term of one (1) year, or until their successors are elected or appointed. The Parliamentarian shall serve for one (1) term or until a successor is appointed and approved. All officers shall be members in good standing of NALS.

E. A vacancy in the office of President shall automatically be filled by the President-elect.

F. A vacancy in the office of President-elect shall be filled by a special election held at the next Board of Governors meeting for the unexpired portion of the term. 

G. A vacancy in any other elected or appointed office shall be filled by appointment by the President subject to the approval of the Executive Committee.

H. Eligibility for reelection or reappointment. The elective and appointive officers shall not be reelected or reappointed for more than one (1) consecutive term for the same office.

SECTION 2. Nominations.

A. At the annual meeting of this Association a committee of not less than three (3) members shall be elected to serve as a Nominating Committee. Nominations for the committee shall be made from the floor and election shall be held immediately following the election of officers. A plurality vote shall elect and the member receiving the most votes shall serve as chairman of the committee. No member may serve two (2) consecutive terms on the committee.

B. A vacancy on the Nominating Committee shall be filled by the Board of Governors at the board meeting following such vacancy or through a mail vote.

C. Duties of the Nominating Committee: This committee shall prepare and mail the official call for nominations for all elected officers, except President, to the chartered local chapters and members-at-large; prepare and mail notification of nomination and acceptance form to all nominated persons; prepare a sample ballot and mail to the chapter presidents at least forty-five (5) days prior to the annual meeting. Nominations may also be made from the floor at the annual meeting. No name shall be placed in nomination without the consent of the nominee.

SECTION 3. Elections.

A. The officers shall be elected by majority ballot. However, if there is but one (1) candidate for an office, the vote may be by voice. In the event of a write-in vote, consent of the candidate must be obtained in advance. If no candidate receives a majority of the votes cast, the candidate receiving the fewest number of votes on each ballot shall be excluded in further balloting. In the event of a tie, the delegates shall immediately proceed to vote by ballot to dissolve such tie. Should a third ballot fail to break the tie, the winner shall be determined by lot.

B. Only delegates or their seated alternates shall have the right to vote at the annual meeting.